Municipal Reserve Lease
Muncipal Reserve Lease Procedure
Municipal Parcels are owned by the Municipal District and may be authorized for lease with Council approval.
- The applicant writes a letter to the Road Closure Coordinator, requesting that Council consider leasing a Municipal Reserve parcel. The applicant must state the legal land description of the parcel and where the parcel is located in relation to the Municipal Reserve.
- The Road Closure Coordinator conducts a site inspection of the Municipal Reserve.
- The request is taken to Council as a Miscellaneous Agenda item asking Council to agree or disagree to lease the parcel.
- If Council agrees the Municipal Reserve parcel can be leased, the applicant and adjacent landowners are notified and an ad is run in the Western Wheel for two consecutive weeks stating the Municipal District is accepting bids for the leasing of the Municipal Reserve. Note: Community Associations are exempt from the bid process.
- Once the bid period has expired, the bids are taken to Council (Public Hearing) for their consideration. (Road Closure Coordinator submits public hearing agenda and prepares PowerPoint presentation for Council to accompany bids)
- Council to set the conditions, terms and rate of the lease.
- Once a bid is approved, a lease is drawn up and both the applicant and the Municipal District must sign. The lease is annual, pro rated initially and then billed each January until the conclusion of the lease term. Either party may cancel the lease agreement at any time should payment not be received or any other conditions of the lease agreement are not met. The municipality will give the lease holder 60 days notice should the lease be cancelled.
Initiating nterest in a Municipal Reserve parcel does not guarantee that you will have the winning bid.
All bids for Municipal Reserves should include the following:
- Bid amount (Refer to Fee Schedule under Forms within the Resource Library)
- Purpose of lease (grazing, cultivation or hay)
- Legal address of Municipal Reserve
- Legal address of the applicant
- Proposed term of lease
For more information contact:
Theresa Chipchase, Municipal Reserve Lease Coordinator
Tel: 403-603-6223 or email